Panel Engagement Assistant

Company Description

About m360 Research: m360 Research is a full-service market research agency specializing in the healthcare space. Our proprietary panels include over 1 million physicians across 75 specialties in addition to substantial communities of allied HCPs, and payers. Founded in 2004, with a strong provenance in technology and innovation, m360 is committed to high quality and actionable insights, underpinned by robust physician verification and ISO certification (9001, 20252, 27001). International fieldwork services are complemented by full service advanced analytics to power data-driven decision making.

About M3: m360 Research is a wholly owned subsidiary of M3, a Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include,,,,, and M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes’ Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India.

Job Description

Essential Duties and Responsibilities (overall summary of the role):
Including, but not limited to the following:

The Panel Engagement Assistant is responsible for supporting marketing campaigns designed to improve panel size, engagement and retention across all centralised panels and key markets, ensuring alignment with the organization's multiple brand guidelines and objectives. This role will work across multiple panel email initiatives, focusing on improving the quality of all centralised panel brands, and contribute to a positive user experience for panel members through timely, high quality and professional communication.

Essential Job functions (what the employee would do):
Including, but not limited to the following:

  1. Work closely with the Panel Engagement Manager and Strategist, providing the required support on the centralised panel brand marketing campaigns and initiatives globally, ensuring campaigns are high quality and sent out to schedule.
  2. Work on the MR System and DotDigital as required to support the delivery of multiple panel marketing initiatives. 
  3. Provide general administrative duties and support to the wider team in English as required and delivered to the agreed deadline.
  4. Work with panellist data to create / check audience and payment files, following instructions given by the Panel Engagement Manager and ensuring all relevant data protection and M3 guidelines are followed in terms of data storage, retention, and transfer.
  5. Ensure deadlines are met, working within agreed timelines for all panel engagement and retention activities.
  6. Collaborate effectively with all Panel functions and the wider team as required to ensure Global Panel goals are delivered.
  7. Follow data quality procedures to provide a high-quality user experience to panel members, ensuring high quality campaigns are delivered and mistakes minimised.
  8. Respond to enquiries in appropriate language, within agreed timelines, and following M3 processes.
  9. Ensure actions assigned by the Global Brand & Engagement Manager and Associate Director of Panel are completed to schedule and in full.
  10. Ensure that daily targets set for routine activities are met and to standards expected.

Supervisory Responsibility: none


  • Successful implementation of assigned multi-panel engagement campaigns, effectively contributing to the Global Panel team goals.
  • Increase panel size, engagement, and retention via the deployment of effective, high quality, on time Engagement campaigns Effective collaboration with all panel functions and stakeholders.
  • Become an advocate for the Panel via good Panel management practices and collaboration with other teams.


  • Excellent time management skills.
  • Work independently and proactively to deliver goals.
  • Self-motivated and driven, with a passion for excellence. Have a full understanding of the daily priorities and quality expectations.
  • Proactive collaboration with others.
  • Confident communicating with both colleagues and panel members.
  • Can adapt to changing priorities.
  • Attention to detail.

    Minimum Experience:

    • 1+ years of experience in B2C marketing

    Knowledge, Skill, Ability:

    • Strong Microsoft Office skills.
    • Excellent problem-solving skills.
    • Data Collection & Analysis.
    • Member database management.
    • Email marketing.
    • Interest in, or previous experience of marketing in the healthcare space is desirable.


    Education and Training Required:

    • Bachelor's degree in business, marketing, or any other relevant field.
    • Fluent English speaker with exceptional written and verbal communication skills, and demonstrable knowledge of English grammar.
    • German language proficiency desired, but not essential for the role.

    Additional Information