Bid Coordinator

Company Description

About m360 Research: m360 Research is a full-service market research agency specializing in the healthcare space. Our proprietary panels include over 1 million physicians across 75 specialties in addition to substantial communities of allied HCPs, and payers. Founded in 2004, with a strong provenance in technology and innovation, m360 is committed to high quality and actionable insights, underpinned by robust physician verification and ISO certification (9001, 20252, 27001). International fieldwork services are complemented by full service advanced analytics to power data-driven decision making.

About M3: m360 Research is a wholly owned subsidiary of M3, a Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include,,,,, and M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes’ Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India. 

Job Description

As a Bid Coordinator, you have an important role in the Business Sales Cycle. You will support the sales team by providing accurate proposals on time with detailed feedback relevant to the bid.

The client will seek your advice, trust your judgement and value your opinion. You will have enthusiasm for your client’s business bringing your knowledge and expertise to bear in QQFS’ work.

As a Bid Coordinator, you should be competent in putting together bids for your clients; establishing feasibility, competitive pricing, ensuring timescales are met and the business is best placed to support the client.

You will also be given the opportunity to develop and grow few existing accounts by maintaining regular client contact and acting as an ambassador of QQFS. You will be expected to demonstrate initiative and be proactive in developing these accounts.

You will report into the Head of Business Development.

As a Bid Coordinator your role encompasses the following:

  • You are responsibility for the bids allocated to you. You will respond to these bids in a timely manner and log them properly in the MR system. 
  • You will follow and understand the pricing and feasibility grid, timeline recommendations, have a good understanding of the client’s business and seek advice from the fieldwork team for market specifics in order to provide the best possible and accurate bids.
  • You will provide with accurate bid proposals within pre-determined and agreed timescales. 
  • You will manage bid documentation and work directly with the Sales team to create competitive bids.
  • You will follow up on bids, keep a record of the outcome and if needed discuss change of strategy with the Head of Business Development.
  • You will prepare client contracts based on template and reviewing accuracy of client commissioning documents.
  • You will support the sales team to achieve targets for revenue, profitability and sales growth.
  • You will work together with the other sales team members to deliver the sales target.
  • Should you be responsible for existing accounts, you will develop a strong relationship with your assigned account, develop and grow each account as per your objective.
  • You should look at current processes and practices and suggest improvements to the Head of Business Development.
  • You will ensure that best elements of bids are captured on the Wiki page and developed for future usage.

Teamwork: The Bid Coordinator is the central co-ordination role of the team, providing accurate briefing and ensuring that information is available when required by the fieldwork team or other departments. They should be comfortable working with all department.
It is expected that the Bid Coordinator has the judgment to know when they should seek guidance from their seniors prior to a situation becoming critical and to offer support when they feel it is needed.

Productive Client Relationships: The Bid Coordinator‘s experience should allow them to foresee and forestall potential problems in all Client initiated projects/bids and will work together with the fieldwork team to manage client expectation and deliver the best outcome.

Knowledge of the Client’s Business: Bid Coordinator should move beyond just having knowledge of their Client’s business. They should be capable of using this knowledge whether that is in discussions with the Client or briefing the project team.

Financial responsibility: Project should be sold based on feasibility guideline, pricing list and following discount plan and seek approval with the Head of Business Development if you like to reduce costs further.

Creative Thinking: The ability to look beyond the obvious to find innovative yet relevant solutions is at the heart of QQFS’s offering.

Personal Qualities: This Bid Coordinator is expected to demonstrate enthusiasm and pride in constantly supporting the sales team. You should be keen to learn and exceed expectations and the objectives/targets.


Graduate in any stream 

Additional Information

Open to work in US EST Shift.